It can be intimidating planning an event, and picking a venue is an important factor. Your venue of choice can make or break your gathering, which is why you should do a bit of research before making your decision. So whether you need a venue for a work conference, a 40th Birthday party, or the wedding of your dreams, here are a few things to consider to help you pick the best one.
Location and Accessibility
When it comes to throwing an event, location is key. A location that is central to all event-goers is favorable but near impossible. Choosing a location that is accessible by different means is the next best thing. A venue close to hotels with good public transport links is great for people out of town and for the locals too. Onsite parking is also a major benefit for people who will be driving to your event. However, it isn’t a deciding factor so long as there are adequate parking spots available within the vicinity.
Besides the logistics, you may want to consider a space that will wow the crowd. For example, the Adelaide Hills convention centre is based in the Mount Lofty Ranges and offers spectacular views. This sort of venue is perfect for business conferences and romantic weddings too.
Capacity
How many people do you expect to attend? A venue that is too large can give off a lonely, neglected vibe. On the other hand, you don’t want your guests to be crammed into a tiny space. Picking the perfect-sized venue for your function can ensure the right ambiance is achieved, and it can save you money too. When it comes to capacity, you should also bear food and beverage in mind. Some venues offer food and beverage but set a minimum spend. If you want to make use of this feature, don’t get caught out by the details. Estimate the spend amount in advance, and you may be able to negotiate a deal with the venue.
Catering and Amenities
If you do decide to opt for a venue with food and beverage included, make sure they cater to your guest’s requirements. It is a good idea to read reviews to ensure your guests receive quality food and drink. People who want to take care of the food and beverage themselves should ensure their venue of choice will allow it and whether there are any restrictions in place.
Besides catering, most venues offer other amenities such as audio-visual equipment, tables and chairs for your guests, and a bar. Some places may even provide decorations for you to use, although the quality can vary.
Season
You may have envisioned your event at the venue of your dreams, but on the day, you are let down by extenuating circumstances. A magnificent hall with stunning grounds could be ideal in the sunnier months, but not so much when it is cold and wet outside. At the same time, a cozy function room with no outdoor access may be comfortable in winter but stifling in the summer.
Read the Small Print
It can be easy to get caught up in it all when you’re planning your event but don’t forget about the less glamorous details. Giving some thought to the aftermath of your event in terms of cleaning up can save you a costly fee. Penalties can also be incurred due to overstaying your welcome, and there may even be corkage fees.
If you’re not sure what is included, don’t be afraid to ask. By considering all aspects, you have a greater chance of picking the best possible venue for your event.
